Fine Arts Coordinator

Job Summary:  The Fine Arts Coordinator plays an important role in organizing and facilitating the day-to-day operations of the Fine Arts Division, providing administrative and tactical support to the Fine Arts Director and team. This individual will act as an essential representative of the Division, and assist the Fine Arts Director in managing processes, communications, and events. This individual will act as a facilitator and supporter to ensure the success of the faculty, students, and parents and the efficient functioning of the Division.

Essential Functions:   The Fine Arts Coordinator will consistently perform the following responsibilities:

• Set an example for parents and fellow faculty members in speech, actions, attitude, judgment, dignity, and respect while living in obedience to God’s Word.
• Serve as a welcoming, professional and approachable point of contact for faculty, students, parents, and visitors who engage with the Fine Arts Division.
• Prepare and manage correspondence, meeting notes and other documents while maintaining confidential files and records, including personnel and student records.
• Prioritize incoming communications, ensuring timely responses.
• Facilitate clear, efficient timely communication regarding student activities, events, and confidential matters.
• Maintain and coordinate the Fine Arts Division’s calendar.
• Serve as the tactical liaison between the Fine Arts Division and on- and off-campus communities, fostering collaboration, coordinating meetings, and managing communication for off-campus excursions.
• Track and maintain Division expenses by program, providing monthly updates to the Fine Arts Director.
• Process invoices, reimbursement requests, and check requests.
• Coordinate with Covenant support departments to ensure event promotions, collateral materials and physical locations are prepared and ready for Fine Arts activities.
• Enhance community awareness of events by overseeing promotions, including social media, merchandise, and multimedia content, while managing ticket sales and tracking event finances.
• Coordinate and maintain supplies, equipment and the Letter Jacket program.
• Attend coordinator meetings with peers from the other divisions.
• Develop, catalog, and maintain asset libraries for material and physical assets.
• Assist with promotions, registration, scheduling, billing, and payment distribution for private music lessons.
• Coordinate on-site competitions, and assist teachers with contest entry requirements, registration and student entries for these events.
• Assist with the preparation of materials for teacher in-service, field trips, and other events.
• Coordinate volunteers,  provide training, scheduling, and ongoing support as needed.

Minimum Experience and Background:

• Bachelor’s degree required.
• Proficiency with technology (Google Suite).
• Passionate interest or background in fine arts.
• Strong organizational and administrative skills and keen attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong interpersonal and communication skills.
• Background in event planning is a plus.

Specific Requirements Include: 

• Exhibit the fruits of the Spirit and spiritual maturity, serving as a Christian role model both in and out of school.
• Collaborative team player who is consistently a proactive communicator.
• Self-starter with a high degree of ownership.
• Ability and commitment to work occasional weekend and evening hours as needed.
• Must be able to lift and carry materials or equipment weighing up to 25–30 pounds.
• A full and unreserved support of the School’s Statement of Faith and Statement of Beliefs.
• Must be able to pass a pre-employment background and credit check.