Job Title: Director of Business Operations
Reports to: President
Status: Full-time, Year-Round Position; Two Weeks off in Summer + School Breaks
Evaluation: Director of Business Operations will be evaluated in accordance with provisions of the Board’s policy on evaluation of professional personnel and this job description.
The Director of Business Operations is a strategic position at Providence Academy and is a part of the President’s Administrative Leadership Team. This position is responsible for ensuring the operations of the school, especially in the realms of Facilities, Business Office, Information Technology, and Transportation Logistics, all run effectively and smoothly. The Director of Business Operations will work with the President and other members of the Administrative Leadership Team to support the mission and goals of the academy.
DUTIES & RESPONSIBILITIES
Business Office- 50% of the time
- Understand current insurance coverages and ensure PCCA stays current with sufficient coverage amounts in all areas for which the school holds insurance.
- In collaboration with the Finance Manager and the insurance broker, identify additional insurance coverages to recommend to the President and Board of Directors to mitigate risk exposure.
- Ensure the continued implementation of best practices in the business office in order to uphold the highest of moral, legal, and ethical use of school funds and to promote appropriate levels of transparency.
- Convey and ensure that all policies and procedures of the school related to finances and the business office are carried out consistently.
- Collaborate with the Finance Manager, the Board Treasurer, and President in the assurance that the annual budget by department is regularly evaluated and it balances.
- Offer input on school budget allocation and accountability measures.
- Assist in ensuring appropriate separation of roles and that checks and balances are in place.
- Manage bank accounts to ensure protection of money and identify new ways to diversify these assets. Manage all signers on the account and the addition of ones as needed
Facilities- 30% of the time
- Collaborate with the President and Upper and Grammar School building administrators to determine the most effective ways to use PCCA facilities to meet the school’s needs.
- Assist in identifying facility and equipment needs.
- Ensure the fiscally-responsible ordering of needed equipment related to classroom and office spaces.
- Lead in solutions related to facility needs.
- Lead the committee comprised of administrators, the College Advisor, and other staff in the development of an Upper School Master Schedule of courses that maximizes the potential headcount of the current facilities and allows for growth at the Upper School.
- Assist in the identification and hiring of open positions related to facilities needs, such as janitors and maintenance directors.
- Manage the Grammar and Upper School Facilities Managers and other maintenance and janitorial personnel.
- Lead in ensuring the most effective safety and security plans and procedures are in place on each campus.
- Oversee the formation and regular meeting of a safety and security team to address improvements in student, faculty, staff, and parent safety during school hours and at school-sponsored events after-hours.
- Collaborate with administrators in identifying another organization from which to lease facilities, if determined necessary due to growth.
- Oversee the development and implementation of facility lease agreements in cooperation with the President and other parties.
- Cultivate a productive, gracious, and understanding relationship with Rogers First Church of the Nazarene and Immanuel Baptist Church by communicating regularly and ensuring that Providence Academy and its lessors abide by all agreements.
Information Technology- 10% of the time
- Ensure PCCA staff has fitting technology to promote success in each department.
- Work in cooperation with the lessors to optimize wireless and wired Internet services and networked equipment are effectively meeting staff and student needs.
- Assist in researching technology integration in instruction. Make recommendations for cost-effective improvements to programs and for the addition of technology-rich courses of study that are a good fit for PCCA.
- Maintaining Inventory Counts: Ensure school-owned technology for student use is adequate in number for relevant courses and there is a schedule for conducting software updates.
Transportation Logistics- 10% of the time
- Ensure appropriate measures are in place to promote student and staff safely related to school transportation
- Ensure the safety procedures and rules are communicated sufficiently to drivers to drivers and passengers
- Work with the Finance Manager and President in establishing new vehicle lease agreements.
- Provide oversight that the school’s vehicles, leased or owned, are regularly inspected and maintained well.
- Provide oversight that the school’s vehicles, leased or owned, are being checked out in an organized and logical fashion. These should be used for school-sponsored purposes only.
- Ensure the proper records are kept. For instance, lease agreements should be on-hand and driver records should be thorough.
- Oversee that driver recruitment and training practices are holding a strong standard.
- Provide Christ-centered, Biblically-directed, spiritual leadership to school faculty and staff as well as to other stakeholders as the opportunity arises.
- Provide visionary leadership as part of the leadership team and to motivate others to unite in pursuit of the school’s mission and highly successful outcomes in keeping with the Providence Portrait of a Graduate.
- Contribute toward an atmosphere of joyful service to Christ and others.
- Identify areas for operational improvement at Providence Academy, work with the President to set improvement goals, and implement processes and procedures to make those improvements.
- Ensure all resources (human, time, physical) are used effectively, and identify any additional resources needed.
- Meet regularly as part of the Administrative Leadership Team regarding challenges to attaining the mission/vision of PCCA.
- Develop procedures for smooth operations at the academy related to multiple departments.
- Gather and analyze data to inform operational decisions.
- Walk school hallways, classrooms, commons areas, and office spaces occasionally to promote self-awareness about how operations, including school safety, are functioning.
- Oversee the formation of school policy, to be approved by the PCCA Board of Directors as appropriate, related to operations and procedures.
- Plan and organize strategies for maximizing administrative, logistical, and educational facets of the academy.
- Contribute toward needed training and resources for faculty and staff in order to facilitate professional development related to operations.
- Add How-To guide articles to school’s central digital drive on a monthly basis.
Preferred Knowledge, Skills, and Abilities:
- Knowledge of business principles related to strategic planning and resource management.
- Knowledge of logistics and school operations.
- Excellent written and verbal communication skills.
- Proficiency in the use of Microsoft Office and/or Apple equivalents, Google Drive, database software, Google Calendar, e-mail, and ability to quickly learn new technologies.
- Ability to think critically and make sound decisions under pressure.
- Ability to remain organized, prioritize and manage time while working on several tasks simultaneously.
- Proven ability to build effective relationships with others.
Required Education and Experience:
- Bachelor’s degree in business finance or accounting
- 3+ years in a management capacity
Preferred Education and Experience:
- Master’s degree in a related field
- 2+ years in an educational setting
- Occasionally lift up to 50 pounds
REQUIRED PERSONAL QUALITIES
- Faith in Jesus Christ as his/her personal Savior.
- A belief that the Bible is God’s Word and is the standard for faith and daily living.
- Agrees whole-heartedly with Providence Academy’s Statement of Faith.
- Is a Christian role model in attitude, speech, and actions toward others. (Luke 6:40); this includes being committed to God’s biblical standards for sexual conduct.
- Is a Christian who is an active member of a Christ-centered church, and will remain so during the period of employment, growing in his/her Christian relationship with God, and actively practicing and exhibiting Christian principles of the Christian faith; seeks to model in speech, actions, and attitude a consistent daily walk with Jesus Christ; sets an example of the importance of spiritual discipline; and encourages students in the importance of a personal relationship with Jesus Christ and growth of their faith.
- Recognizes the role of parents as primarily responsible before God for their children’s education and is prepared to partner with them in that task.
- Demonstrates the character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality.
- Meets everyday stress with emotional stability, objectivity, and optimism.
- Maintains a personal appearance that is a Christian role model of cleanliness, modesty, good taste, and is in agreement with school policy.
- Uses acceptable English in written and oral communication. Speaks with clear articulation.
- Respectfully submits and is loyal to constituted authority.
- Willing to notify the Principal of any policy he/she is unable to support
- Possesses a clear knowledge, understanding, and heart for classical and Christian education.
- Possesses a passion for the University-Model School mission/vision.
- Is a spiritual leader.
- Has the ability to delegate and follow-up.
- Is organized and multi-task oriented.
- Possesses good people skills.
- Has a servant’s heart.
- Is able to diffuse difficult situations.
- Is a problem solver.
- Respects confidentiality.
- Possesses and demonstrates the fruits of the Spirit.
- Is willing to be visible on campus and in activities; recognizes the sensitive nature of his/her presence.
- Acts objectively when distinguishing what is best for Providence Academy when his/her own children are attending the school.
- Is exemplary in praying for the school, staff, students, and families.
- Models biblical principles of leadership in his/her relationships with and treatment of the faculty and staff.
- Submits to the Principal’s, Head of School’s and Board’s authority.
- Is able to articulate a Christian (biblical) philosophy of education and implement this philosophy at all levels of the school.
- Is able to communicate openly and honestly with the President and Board.
Providence Academy does not discriminate against applicants and employees on the basis of race, color, gender or national or ethnic origin. The purpose of this job description is to describe the basic function, major responsibilities/tasks, and essential functions of each job so that employees can better know what is expected of them. The descriptions also provide information useful for recruiting, training, and performance appraisal. This document does not create an employment agreement, nor does it modify the at-will employment status of all employees. This job description is not meant to inhibit employee creativity or innovation. It may be revised when necessary.
To apply on our website, please use the following link: Director of Business Operations