District Registrar

  • by
Aristoi Classical Academy
Published
April 26, 2021
Location
5610 Morton Road, Katy, TX
Category
Job Type

Description

Title:                            District Registrar

Reports to:                   Headmaster/Business Manager/PEIMS

Duty Days:                   12 Months

Wage/Hour Status:      Exempt

Qualifications:             Bachelor’s degree preferred, college hours or school experience

Proficient in applied technology (Word, Excel TxEIS etc.)

Proficient in general office management and procedures

Possess good interpersonal and communication skills

Must be self-motivated, detail oriented, able to handle multiple tasks with frequent

interruptions and work collaboratively

Must have a high level of integrity regarding student records

Regular and reliable attendance is essential

 

Registrar Responsibilities:

  • Oversee Katy and Cypress registrars
  • Create and Maintain student files (Upper)
  • Register and schedule new students (Upper)
  • Make and fulfill requests for student records (Upper)
  • Inform Special Education Director of known incoming Special Education Students (email electronic copies of student file)
  • Inform Student Services Coordinator of incoming ESL/LEP Students (email electronic copies of student file)
  • Run progress reports & report cards
  • Take calls for enrollment inquires
  • Maintain a current student database
  • Prepare student withdrawal paperwork
  • Enter coding as directed by the PEIMS Coordinator
  • Oversee Attendance and make sure it is posted at the designated time daily
  • Enter excuse coding as outlined in the Parent/Student Handbook
  • Notify parents of tardies, excessive absences and truancy
  • Prepare truancy paperwork for Headmasters’ office to file with the Courthouse
  • Track Leavers
  • Maintain accurate attendance documentation and follow all TEA guidelines outlined in the Student Accounting Handbook.
  • File weekly attendance documents and supporting documentation
  • Run daily, weekly and 6 wk. Cycle Attendance Reports
  • Box, label and store all End Of Year auditable documents
  • At risk coding

 

Attendance Responsibilities:

 

  • Oversee attendance and make sure it is posted at the designated time daily

 

 

 

  • Maintain current and accurate attendance records as required by the district, TEA guidelines, and the Student Attendance Accounting Handbook (SAAH) including:
    • Entering excused absence coding into TxEIS
    • Notifying parents of Excessive Tardies, Absences, and Truancy for both district campuses
    • Prepare truancy paperwork for Headmasters’ office to file with the Courthouse
    • File all excuses for absences and maintain organized attendance records
    • Prepare and process Teacher Membership Reconciliation
  • Prepare the 6 week Attendance Reports for FSP by the designated deadline.
  • Take calls and respond to emails regarding attendance
  • Assist walk-ins with registration paperwork and questions
  • Perform other duties as assigned.

 

Aristoi Classical Academy is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or ability.  This job description summary does not imply that these are the only duties to be performed.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

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