Executive Assistant to Head of School

Jackson Hole Classical Academy
Published
April 9, 2019
Location
Jackson, Wyoming
Category
Job Type

Description

Overview:

Seeking a person with strong organizational skills and a positive attitude eager to support the mission of a private classical and Christian school by working full-time as an executive assistant responding to, addressing, and anticipating the multifaceted needs of a Head of School.

 

Skills Needed:

  • Proven track record of healthy communication and problem-solving abilities
  • Effective and timely handling of scheduling, database, and task management
  • Proficient in creating and implementing filing systems with integrity and clarity
  • Well-versed in organizing and facilitating retreats, parties, events, and gifts
  • Excellent compositional skills for writing letters, emails, agendas, and reports
  • Experience handling confidential information and managing complex situations

Job Description:

Support Head of School with board management:

  • Attend board meeting and record minutes of all meetings
  • Organize arrangements and prepare materials for board meetings
  • Coordinate travel for head, board, consultants, or advisors
  • Basic book keeping and financial reports for Foundation Board
  • Manage compliance reports for Academy & Foundation boards
  • Support on-ramping of board members with relevant information
  • Maintain filing of all board documents in DropBox or board binders
  • Update database with all board and consultant contact information

Support Head of School with faculty management:

  • As needed, attending meetings and provide summary follow-up
  • Organize faculty retreats, in-service-days, special events, and gifts
  • Maintain binders of retreat, in-service, and event agendas and info
  • Ensure the details of events are communicated to participants
  • Format and laminate teacher schedule/duties bi-annually
  • Update database with all faculty and staff contact information
  • File and track all student legal documents with confidentiality
  • Support fundraising, admissions, marketing officers, as directed
  • Coordinate Birthday Book ordering and recording for students
  • Update database with all family/student contact information

 

Support Head of School with academy responsibilities:

  • File and track all student legal documents with confidentiality
  • Support fundraising, admissions, marketing officers, as directed
  • Coordinate Birthday Book ordering and recording for students
  • Update database with all family/student contact information

Support Head of School with Administrative Management:

  • Communicate to board, faculty, staff or families, as directed
  • Schedule meetings and coordinate calendar events, as needed
  • Receive and direct visitors to the right departments, as needed
  • Open mail or screen and draft replies or responses, as directed
  • Photocopy, deliver, mail, file, order, and organize, as needed

Support Head of School with Organizational Tasks:

  • Maintain files and record keeping systems with order
  • Maintain database and groups with updated contact info
  • Maintain binders with annual letters, reports, agendas
  • Maintain working printers, technology, and office supplies
  • Maintain updated standard operating procedures for all tasks

Support Head of School with Strategic Planning:

  • Gather and analyze information and create correlating reports
  • Conduct research and market trends and provide information

Required:

  • Bachelor of Arts degree; 3-years administrative experience; Savvy with Microsoft Office.
  • References from someone currently working 1) over 2) under 2) and alongside applicant.
  • JHCA coordinated HBDI Brain Profiling & LivStyle Personality Testing for team building.
  • Submit cover letter, resume, and any helpful information to team@tylteam.com
  • Salary commensurate with experience; Insurance provided; Position begins immediately.
  • This is not a comprehensive list of duties or responsibilities that may be required.
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