Office Assistant

Ascent Classical Academies
May 22, 2019
Lone Tree, Colorado
Job Type


Ascent Classical Academy (ACA) is seeking an Office Assistant to join the team at our Douglas County campus, starting in the 2019-2020 academic year.  Ascent Classical Academy Douglas County is a K-12 charter school offering a classical program that focuses on a content-rich curriculum and the development of good moral character and virtue among our students and community.  ACA schools partner with the Barney Charter School Initiative (BCSI) at Hillsdale College to support the academic program and good conduct of our schools. The Douglas County Campus will be located in Lone Tree, Colorado this next school year and will enroll approximately 590 students.


Ascent Classical Academy employs several Office Assistants to fulfill an array of responsibilities as needed. These responsibilities are distributed and shared throughout the office.  Depending on the duties an Office Assistant is accountable to the Principal, Assistant Principal, or Business Manager. These duties are categorized as follows:

Accountability to Principal

  • Compile, process, and maintain school records of students in a manner consistent with administrative, ethical, legal, and regulatory requirements of Douglas County and the Colorado Department of Education
  • Process, maintain, compile, and report student information
  • Develop school schedule for students, classrooms and teachers
  • Compile and submit report cards for grades K-12
  • Proficiently manage the grade book, including staff training and supervision
  • Maintain confidentiality surrounding student records and information
  • Work with the Principal to evaluate transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement
  • Communicate with the charter school authorizer to gather and/or provide information regarding programming in an effort to clarify course titles, program structures, grading scales, and scheduling models that affect the awarding of credits
  • Maintain electronic school records and physical student files, including report card grades, immunization records, emergency card information, and student demographic information

Accountability to Assistant Principal

  • Maintain health records
  • Assist in the clinic
  • Collaborate with school administration to prepare for, organize, and facilitate the new student registration process
  • Track student attendance and truancy
  • Coordinate and submit October student count report to the school district

Accountability to Business Manager

  • Bookkeeping
  • Human Resources paperwork, organization, and records


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