PEIMS/Compliance Coordinator

POSITION: PEIMS/Compliance Coordinator

REPORTS TO: Superintendent

DUTY DAYS: 237

EMPLOYEE STATUS: Exempt

HOURS: 7:30 AM – 4:00 PM

Qualifications:

• Bachelor’s degree in related field and five (5) years related professional experience with PEIMS (preferred)
• Extensive knowledge of the PEIMS Data Standards
• Ability to maintain accurate and auditable records
• Extensive knowledge of the Student Attendance Accounting Handbook
• Extensive knowledge of the TEC Chapter 37
  Proficient knowledge of technology required
• Strong communication, public relations and interpersonal skills
• Ability to maintain and organize data for completion of documents for government applications
• Ability to train staff in small and large group settings
  Ability to develop and implement policy and procedures
• Creative and collaborative problem solving skills
• Work habits include being reliable, flexible, and punctual, a self-starter
• Must be organized and self-motivated
• Ability to complete tasks in a timely fashion

PEIMS Coordinator

• Production and ensure timely PEIMS submissions
• Maintain current knowledge of PEIMS requirements to ensure data accuracy and integrity
• Provide PEIMS reports to Superintendent
• Collaborate with Title I Coordinator and Special Education Coordinator for data submission
• Disseminate information and current research to appropriate personnel 
• Upload data on TSDS for the department and share with each department to verify accuracy of the data

Major Responsibilities and Duties:

Submit complete, accurate and timely PEIMS and FSP reports to TEA in collaboration with the District Registrar

• Work with District Registrar to collect and compile student data
• Verify the accuracy of data prior to submission by running verification reports and making corrections
• Distribute edits and verification reports to the appropriate staff for analysis, verification and correction of data
• Submit any post-submission corrections to TEA in a timely manner
• Student Information System (SIS ) Manager
• Assist with Onboarding new staff as needed
• Develop and implement procedures to improve data quality and maintain data uniformity
• Provide training and support to all departments responsible for PEIMS data sending 
• Create and Perform routine updates to the PEIMS Procedures Manual 
• Develop a check and balance system to minimize discrepancies in student data for more complete and accurate files using on Data Suite
• Ensure that Aristoi Classical Academy complies with the file maintenance and reporting policies established by federal and state law, the State Board of Education, and Board policy

Inform School Leaders, Office Managers, District Registrar and Attendance Clerk about new data collection procedures, new reporting requirements and general PEIMS updates.

• Attend regional PEIMS workshops to stay knowledgeable about changes to PEIMS requirements
• Receive PEIMS related information from  the Education Service Center (ESC) or TEA and disseminate to other staff in a timely manner
• Provide training and support to campus staff on student software used for recording and processing PEIMS data. Recommend staff to attend specific departmental training 

Submit weekly UID file to TEA using TSDS

• Confirm all enrollment and withdrawals have been processed for the week with the Registrar

Enrollment

• Perform registrar duties as backup/support.
• Other related duties as assigned