Job Title: Philanthropy and Community Engagement Assistant
Position Type: Part-time, 0.75 FTE, Non-Exempt
Reports to: VP for Philanthropy and Community Engagement
Compensation: Dependent on Experience
Start Date: To be determined
Closing Date: When Filled
Application: Application accepted at https://www.tbcs.org/employment
The Bear Creek School is a classical Christian School for Preschool – 12th grade. We are a nondenominational, private, day school accredited by the Northwest Association of Independent Schools (NWAIS) and Cognia (formerly AdvancED). Please see our website, www.tbcs.org, for additional information.
Reporting to the Vice President for Philanthropy and Community Engagement (PACE), the PACE Assistant is responsible for providing administrative support to the PACE team; coordinating logistics for the annual fund, gala/auction, alumni, and other fundraising and community events and initiatives; and in cooperation with the parent groups and Assistant Admissions Director for Retention, coordinating school volunteer recruitment and recognition. This is a collaborative role supporting a small team of professionals dedicated to advancing the mission of The Bear Creek School.
- Coordinate logistics for the Annual Fund campaign at the direction of the Director of Development.
- Manage annual calendaring process for PACE.
- Coordinate logistics and provide administrative support for PACE events throughout the year. Some events take place in the evening and/or on weekends.
- Assist with coordination of school-wide volunteer recruitment, training, placement, appreciation, recognition, and tracking in collaboration with parent groups and Assistant Admissions Director for Retention.
- Provide administrative support for parent group events as needed/requested.
- Coordinate ongoing grandparent engagement including grandparent lunch visits and Grizzly Gram distribution.
- Provide general administrative and clerical support to the PACE team.
- Serve as back-up for donor data entry and acknowledgement.
- Perform other duties as requested to support the projects and goals of the PACE team.
- Bachelor’s degree and 2-3 years of non-profit or administrative experience. An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for a degree.
- Demonstrated competency with Microsoft Office suite and relational databases. Experience working with fundraising and event management software highly desirable.
- Experience attending or working in an independent school preferred.
- Demonstrated experience working with and managing volunteers highly desirable.
- Strong interpersonal and relationship-building skills, including the ability to work collaboratively on a team and communicate effectively and respectfully with donors, board members, volunteers, staff, parents, grandparents, and alumni.
- Proven ability to coordinate complex projects with multiple deadlines and deliverables in a timely, organized way. Adept at juggling competing priorities.
- Ability to stay focused, even-tempered, and to use good judgment in stressful circumstances.
- Good written and oral communication skills.
- Flexible, adaptable, and with a good sense of humor.
- Willingness to work flexible hours, including occasional evenings and weekends as warranted by events, or other department needs.
- Hold a valid driver’s license and be willing to drive occasionally for work-related tasks.
Critical Performance Competencies
- Collaborate and build positive relationships among various teams and with donors, volunteers, parents and other members of the school community.
- Demonstrate an innovative mindset when approaching challenges.
- Accurate and detailed, with careful attention to procedures.
- Ability to document pertinent data for administrative follow up as needed.
- Positively support the school’s policies and practices.
- Truthful, positive, and purposeful when communicating with others.
- Proactively set goals and achieve success in a disciplined, time-sensitive way.
- Flexibility, sense of humor, adaptability, discretion, and willingness to grow and learn.
- Willingness to work flexible hours and occasional evenings or weekends to support events.
- Apply sound judgment in all situations.
- Maintain confidentiality and security of information.
- Hold self and others accountable to accomplish results.
- Effective in handling multiple concurrent tasks.
- Adhere to biblical standards in all areas of conduct.
Physical and/or Other Requirements
- May be required to lift up to 30 pounds, work at a desk, move chairs and tables, stand or sit for long periods of time.
- Valid driver’s license and access to a working vehicle as needed to assist with event logistics.
- Valid/Current CPR, First Aid, AED Certification
The Bear Creek School is an equal opportunity employer and is required by law to perform background checks on selected qualified candidates. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.